Email, document, image, and web artifacts
Choose the right employee output, distinguish drafts from delivery, and preserve evidence from creation through approval.
Recording coming soon
Use the complete written steps and transcript below in the meantime.
AI employees can create many digital outputs, but the workspace must distinguish a native draft from a provider-dependent action.
Artifact matrix
| Artifact | Employee can prepare | May require connected access | Evidence to retain |
|---|---|---|---|
| subject, body, variants, replies | mailbox for draft/send | provider draft or message ID | |
| Document | Markdown and workspace files | Google Drive for provider document | file path or document ID |
| Image | prompt, brief, variants | approved image generator | asset ID and final file |
| Web page | copy, structure, code, preview | hosting/publishing integration | preview URL, deployment ID |
| Spreadsheet | schema, formulas, rows, analysis | Google Sheets or another provider | file/sheet ID and source references |
The capability map is authoritative for the selected employee. If a needed provider is absent, create a capability request instead of assuming access.
Review and approval
Keep these states explicit:
- Prepared: content exists in a workspace file or provider draft.
- Reviewed: acceptance criteria and source use have been checked.
- Approved: the designated person or policy authorized the consequential action.
- Delivered: the external provider returned a durable reference.
An artifact may be valuable before it is published. Report that value accurately.
Safe verification
Generate one draft and open it from the workspace file record. Verify that its sources and revision are visible and that the UI does not call it sent, published, or deployed.
Troubleshooting
- Rich media unavailable: request a compatible generation skill or tool.
- Brand direction unclear: request the authoritative company document.
- Reviewer cannot reproduce a claim: add direct source references.
- Provider delivery fails: preserve the draft and record the failure as a blocker.
Transcript
Select the smallest artifact that achieves the outcome. Confirm the employee’s exact tools before promising a provider format. Create the draft, retain sources, request approval for consequential actions, and record the provider reference only after delivery succeeds.
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